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    EPF Form 11

    • 5 min read
    • Last Modified Date: January 10, 2024
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    If employees are not members of the Employee Provident Fund Organisation, they should fill and submit an EPF form when entering a new firm that provides the EPF Scheme (Employees Provident Fund). If employees are currently members of the Employee Provident Fund Organisation, the employers must continue to meet the employee’s PF requirements.

    EPF Form 11 comprises the employees’ EPF records and is required to be filled out when employees join a company. It can immediately transfer the PF account.

    Who Must Fill an EPF Form 11?

    Individuals should fill an EPF form 11 when entering a new company that is recognized under the EPF Scheme of 1952. Current members, on the other hand, should fill out this form when changing jobs because it includes all of the facts about the employees’ contributions.

    Additionally, this form is utilized to move your PF account to another.

    Features of an EPF Form 11?

    Objective

    For fresh EPF Scheme members: It is a PF Declaration Form 11 with their fundamental EPF information.

    For current members: automated transferring of PF information to a new account

    Where Can I Download it?www.epfindia.gov.in
    RequirementsWhen employees’ pay exceeds INR 15k and the company in which they work exceeds 20 workers.
    Obligatory? Yes.
    When should you fill it in?When employees are starting new jobs at companies that are regulated by the EPF plan under the EPF Act of 1952.

    Previously, employees were required to fill up Form 13 to move to the newer EPF account. But, since the launch of form 11, the automated transfer request has been incorporated into this form. The EPF form 11 can be utilized to declare the pension scheme and the PF.

    EPF Form 11 Layout

    The EPF Form  11 consists of eleven areas to be filled out by employees and a part titled ‘Declaration by Present Employer’ to be filed out by employers.

    Employees need to supply the details below when submitting EPF Form 11 online:

    • Employee’s surname
    • Employee’s DOB
    • Name of the father or husband of the employee
    • Gender 
    • Mail ID
    • Phone Number
    • Employees’ relations with the EPF and EPS programs
    • Information about old employment, like the UAN, final day of working, and schemes certification numbers
    • Information about education
    • KYC data such as marriage status, bank details, and driving license.
    • Passports for an international employee

    Apart from the above, employers must give the necessary documentation:

    • Employees’ Date of Joining 
    • Employees’ verification
    • UAN of the employee 
    • PF ID number provided to the employees

    How to Fill up an EPF Form 11

    Employees need to fill in the following info.

    • Employees’ name
    • Name of father or spouse
    • Gender 
    • DOB
    • E-mail ID and mobile number
    • Marriage Status

    Information Linked to Former Employers and EPS and EPF Involvement

    • If employees are or are not current members of the EPF Scheme, 1952.
    • Whether individuals are current members of the EPS Scheme, 1995.
    • If employees have shown they want to engage in any of the 2 schemes, the following information must be provided
    • UAN.
    • Former Provident Fund or PF Account Number
    • Date of departure from the prior employment in the date-date/month-month/year-year-year-year style
    • Certificate of Scheme Number if got issued
    • If a PPO got issued

    The details below must be submitted for foreign workers:

    • Origin Country
    • Passport No.
    • Passport Validity
    • Passport Validity

    Know Your Customer Info

    Together with the EPF Form 11, a self-verified copy of the papers below must be attached:

    • Aadhaar Number 
    • Permanent Account Number
    • Bank Account plus IFSC

    Employees’ Undertaking 

    Employeed must examine the elements of declaration that are provided in the EPF Form 11. After that, they must sign the undertakings and specify the date plus place of signing the undertaking on the left side.

    Declarations of the Current Employer

    The present employer whose employees recently joined the company is needed to carry out the procedures outlined under. He must also fill out the proper paperwork, and sign and stamp it. He needs to offer a statement including specifics about the data provided by employees.

    The declaration by the current employer must include the following information:

    • Employees’ start date
    • Employees’ Member ID issued or Provident Fund Identification number
    • Employees’ UAN 
    • Know Your Customer Credential Verification 

    Read EPF Nomination Form & Declaration Form.

    Submission of EPF Form 11

    Once employees have finished filling out EPF Form 11, they must send it to their employer. The employer will sign and stamp the paperwork. The form will then be sent to the EPF office in the region by him. If employees have a UAN, the transfer will be significantly easier, and the transaction may be completed online.

    Employer’s Obligations?

    • Ensure that all new joiners fill out the form of declaration within a month and post the data on the UAN site in 25 or twenty-five days of the conclusion of every month.
    • Communicate the UAN details obtained by Employee provident Fund Organisation. with all current fund members within 15 days of receiving the UAN and get their confirmation regarding the same.
    • Within one month after receiving the UAN, update the KYC data inclusive of bank account info, Aadhaar Card, and PAN of those employees.
    • If the members do not possess Aadhaar cards, the employer needs to provide the Aadhaar Acknowledgement Slip within 30 days of getting the UAN.
    • If employers obtain Aadhaar info from employees, they need to give the info to the website of UAN 15 days after getting it.
    • The claim form should be thoroughly verified by the employers before being sent to the Employee Provident Fund Organisation from the employer’s end. The employer should ensure that it is comprehensive like linking the required KYC data with UAN.

    Conclusion?

    So, yes, EPF Form 11 comprises the employees’ EPF records and is required to be filled out when employees join a company. It can immediately transfer the PF account.

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    EPF Form 11 FAQ's

    This system is applicable to all organizations that exceed 20 employees. But, if employees are classified as trainees or apprentices, they are not protected by this statute.

    There is just a single form required for old and new employees and that is EPF Form 11. Previously, there were two distinct forms, but today each employee entering a new firm must simply fill the EPF Form 11.

    EPF Form 11 is utilized to declare employees for the provident fund and the pension plan. As a requirement, everyone who joins a new company covered by the EPF and Family Pension Scheme must complete this form.

    Employees need to fill in the following info.

    • Employees’ name
    • Name of father or spouse
    • Gender 
    • DOB
    • E-mail ID and mobile number
    • Marriage Status

     Individuals should fill an EPF form 11 when entering a new company that is recognized under the EPF Scheme of 1952. Current members, on the other hand, should fill out this form when changing jobs because it includes all of the facts about the employees’ contributions.

    Additionally, this form is utilized to move your PF account to another.

    Every employee entering a new firm must fill out EPF Form 11 as a statement for EPS and EPF.

    Once employees have finished filling out EPF Form 11, they must send it to their employer. The employer will sign and stamp the paperwork. The form will then be sent to the EPF office in the region by him. If employees have a UAN, the transfer will be significantly easier, and the transaction may be completed online.

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